9 August, 2022

Careers: Programs Coordinator



Position title: Programs Coordinator
Category of employment: Permanent Full-Time
Reports to: Artistic Director/CEO
Closing date: 08.09.2022



NorthSite is a leading contemporary art gallery located within the Cairns CBD. Each year, NorthSite engages with over 300 artists to deliver exhibitions and programs to Far North Queensland and beyond.

The NorthSite Mission is to link ideas, artists, audiences and supporters to present contemporary art and design that brings people together, stimulates conversation and provides transformative experiences.


The NorthSite Programs Coordinator is responsible for the effective and efficient coordination of the not-for-profit arts company’s public programs.

The program focus is three-fold, firstly through the delivery of programs that enhance access, engagement and understanding of NorthSite exhibitions at Bulmba-ja (96 Abbott Street), secondly to provide artistic professional development and artsworker training within Far North Queensland, and thirdly to connect with community and coordinate a program of arts education through workshops, residencies, events and excellence-in-printmaking initiatives at NorthSite Art Studios (55 Greenslopes Street).


  • Development and delivery of all NorthSite public programs.
  • Facilitate and deliver talks, educational tours, events and panel discussions.
  • Develop and deliver public learning programs to wide target audiences.
  • Management of NorthSite Art Studios, including volunteer rostering, studio and booking coordination, WH&S, key and training registers and building maintenance schedules.
  • Maintain and update NorthSite Workshops and NorthSite Art Studios procedures manuals.
  • Delivery of programs associated with NorthSite exhibitions in partnership with colleagues including Curator and Events/Content Producer.
  • Deliver programs to enhance relationships with members, sponsors, patrons and volunteers to promote NorthSite and further its aims in the arts community.
  • Develop systems for scheduling and managing a range of activities involving various parties.
  • Attract sponsorship and in-kind support for activities.
  • Work with Communications Coordinator to document and provide educational content and copy for social media posts, promotions and news articles.
  • Seek project funding and manage individual development program budgets.
  • Provide statistical data and qualitative reporting for grant and program acquittals.
  • Provide visitor service and administration services.
  • Schedule programs associated with gallery exhibitions.
  • Maintain strong relationships with educational partners, teachers, and current students to deliver relevant extensions to coursework and professional development pathways at the gallery.
  • Manage documentation and communications, AV requirements of programs.
  • When required, provide support to exhibition preparation, installation, and openings.
  • Order materials and equipment, in line with NorthSite purchasing policies and budgetary requirements.
  • Ensure safe workspaces and suitably stocked stores at NorthSite Art Studios.
  • Maintain equipment and artwork inventories equipment and paper registers and monitor stock levels.
  • Coordinate offsite workshops, including engagement of external facilitators and tutors and programs, material supplies, maintenance, security and access to building, advertising, bookings, budgets and financial records.
  • Source information for funding applications, acquittals, funding proposals to grant funding bodies, trusts and sponsors.
  • Support marketing, advertising, and promotional activities with the Communications Coordinator.
  • Undertake safe-handling and storage of artworks, in particular works on paper.
  • Assist with research/development/implementation of professional development programs including symposia, interdisciplinary festivals, conferences, residences, special projects, and consultancies.
  • Provide draft copy to Artistic Director/CEO for programs content for website and other promotional channels.
  • Carry out other duties within skill range as determined by the Director.


  • Excellent communication skills;
  • Ability to prioritise work and meet deadlines, self-motivated and resourceful;
  • Understanding of artistic practices and studio environments, and an understanding of the arts sector, best-practice models with professional experience in art, craft, events, design, service, music or publishing industry;
  • Ability to show initiative and flexibility in the performance of duties and the ability to work autonomously and act without supervision as well as part of a team to meet deadlines and manage weekly priorities;
  • Knowledge and understanding of the visual contemporary arts industry and ability to articulate important issues relating to the arts;
  • Public program administration – planning, development and delivery including statistical reporting of programs;
  • Experience in safe-handling of works of art and hazardous materials;
  • Proven project management skills, including financial management and contract management;
  • Ability to maintain databases and mailing lists;
  • Knowledge of all-ability and diversity access principles, high cultural competency;
  • Precise attention to detail and commitment to accuracy;
  • Good time-management skills and ability to manage workflow and provide regular updates to colleagues and Artistic Director/CEO.


  • Contemporary arts, experimental practice and visual culture;
  • Installation including technical equipment, data projectors, DVD players and sound equipment;
  • Fine-art printmaking;
  • Archiving and research work and ability to undertake long-range planning;
  • Working with artists in presenting and promoting their work;
  • Experience working with volunteers;
  • Computer systems, software integrations and applications including Microsoft Office, Filemaker Pro, Trello, Hubspot, Vend, Eventbrite and Adobe.


  • Reports to the NorthSite Artistic Director/CEO.
  • Internal liaisons – NorthSite Board of Directors other staff including Executive Administrator, Curator, Communications Coordinator, Retail Manager, Gallery Officer, Events and Content Producer, volunteers, studio technicians, engaged facilitators, artists and other Bulmba-ja tenants.
  • External liaisons – workshop participants, patrons to the galleries, program participants, community, industry and business associates.


Download the Position Description document to ensure you meet the criteria. Provide the information outlined in the Position Description document and click the “Apply Now” button to submit your application.